Job Location: The Churchill School and Center - New York, NY
Department: Business Office
Reports to: Controller
Position Type: Full-Time onsite with remote work day policy
Education Level: Bachelor’s Degree
Salary Range: $65,000 - $75,000 Salary/year
Experience Level: Intermediate – minimum five years of related experience
Travel: None
Hours: Weekdays 8 am – 4 pm (flex hours available)
Start Date: May 2024 preferred
The Churchill School and Center, a K-12 school for students with language-based disabilities in Manhattan, seeks a full-time Accounts Payable Accountant. The individual will serve as the point person for all Accounts Payable functions and provide additional support for the Business Office as needed.
ESSENTIAL RESPONSIBILITIES
Accounts Payable
Review, verify approval, code, and process all invoices and reimbursement requests.
Verify the accuracy and completeness of each invoice.
Maintain approved purchase orders and match them with invoices.
Create fixed assets for new capital projects.
Download & distribute credit card charges to cardholders; enter in A/P, maintain receipts.
Generate A/P checks and electronic payments weekly; file A/P back up.
Respond to vendor, staff, and parent inquiries promptly.
Reconcile accounts payable and open invoice reports to the general ledger.
Post accounts payable to the general ledger.
Review monthly vendor statements and resolve any discrepancies or outstanding balances.
Clear paid checks monthly; follow up on outstanding aged checks.
Maintain vendor files and annual contracts.
Maintain W-9 forms for 1099 vendors; prepare 1099’s annually.
Reporting
Generate reports on vendor activity.
Prepare and distribute monthly budget reports.
Provide financial data to assist in budgeting and financial analysis.
Other
Assist with the month-end closing procedure.
Record cash receipts.
Record journal entries.
Input annual expense budgets.
Audit work paper preparation.
Additional support for the Business Office staff – cross-train in Blackbaud Tuition Management.
Success Factors/Job Competencies
Strong team player with ability to work collaboratively as well as independently.
Commitment to high-quality work, productivity, and keen attention to detail and accuracy.
Ability to think ahead, problem solve, organize, prioritize workload promptly, and handle multiple deadlines.
Ability to effectively communicate accounting concepts, procedures, and requirements to Faculty and Staff.
Strong written and communication skills
Customer service oriented.
Required Qualifications
Bachelor’s degree in accounting, finance or equivalent discipline preferred
A minimum of five years of related experience, including 1099 procedures with a school or nonprofit.
Knowledge of accounting practices, including prepaid expenses and accruals.
A solid working knowledge of Microsoft Excel / Google Sheets and strong experience in Blackbaud Financial Edge NXT. Experience using Paymerang or any 3rd party payment system is also required.
Strong attention to detail and accuracy with excellent organization skills.
Provide excellent customer service to students, parents, faculty, and staff.
Desired Qualifications
Compensation
$65,000. - $75,000. Salary/year.
Benefits package: 10 days annual personal/sick time, 15 days annual vacation, annual merit-based bonus pay, health insurance, dental insurance, vision insurance, life insurance, disability income benefits, flexible spending account, health savings account, commuter benefits, paid family leave, daily complimentary lunch, professional development opportunities, 403(b) retirement plan with a 7% employer contribution after 2-years employment.
Commitment to Diversity Work
Churchill is committed to addressing issues of social justice, diversity, equity, and anti-racist education in our curriculum and our community. Employees must be willing learners and participants in supporting this work:
Diversity Statement
In keeping with the school’s Mission Statement, the Churchill School and Center is dedicated to creating and maintaining an inclusive environment that considers diversity, equity, and inclusion essential. We celebrate and respect differences in age, ethnicity, family structure, gender identity or expression, learning style, physical ability, race, religion, sex, sexual orientation, or socio-economic status. We will continue to develop programs that aim to ensure each member of our community is seen, valued, and respected.
Churchill strives to attract, admit, and retain a diverse student body, school professionals, and board of trustees that reflect the larger community of New York.
Churchill Vision
A world where students with language-based learning disabilities embrace their learning differences and see limitless possibilities.
Churchill Mission
To provide an innovative and transformational K-12 learning community that empowers students with language-based learning disabilities.
How to Apply
Interested applicants should send a current résumé, references, and a cover letter referencing all experience relative to the position. Please send it to apresume@churchillschoolnyc.org.
The Churchill School and Center is an equal opportunity employer and does not discriminate based on race, religion, creed, color, gender, gender identity, sexual orientation, age, physical challenge, national or ethnic origin, ancestry, or other characteristics. Churchill is committed to building a diverse staff and strongly encourages applications from candidates of color.